One platform for every bid.
Request, plan, approve, submit — governed end to end.
bidsforce brings the whole bid process into one governed platform: requests, workflows, tasks, approvals, clarifications, files, deadlines and team capacity. Built for organisations with distributed teams and a high volume of multidisciplinary bids.
The main dashboard. Product screenshot, demo tenant.
Not another software product.
bidsforce was designed by a team that has run bid management first-hand for decades. We know the late nights, the lost files, the last-minute approvals and the overloaded teams, because we have lived them.
So we built the platform we always wanted, to transform the whole bid experience for companies that are struggling to manage their bid operations.
Built by practitioners
Designed by people who have run bid operations for decades, not by people guessing at them.
Built around real pain points
Every module answers a problem that bid teams face, and we are confident it has the answers most organisations need.
Shaped with you
If a pain point of yours isn't covered, tell us. We will bring the solution to you, with a tweak to fit the way you work.
Our aim is simple: solve your bid operations problems, and make them as streamlined as they can be.
Bids are won and lost in the process around the proposal.
A strong proposal can still lose time, quality and control to the way the bid is run. Here is where it typically breaks, and how bidsforce resolves it.
Work is scattered
Trackers, email chains, chats and shared drives. Files sit on laptops and in inboxes, and no one has the full picture.
One platform holds every bid: request, team, tasks, approvals, clarifications and files. Everyone works from the same record.
The process is on paper, not enforced
You have a defined bid process, but nothing stops a step being skipped when the deadline is close.
Build workflows around your own process, then set the conditions a bid must meet before it moves forward. Discipline is built in, not policed by hand.
Approvals and clarifications get lost
Sign-offs happen in whichever tool is nearest. Customer questions and answers disappear into inboxes.
Approvals follow a defined chain of approvers with due dates. Clarifications are logged, assigned and tracked to closure inside the bid.
Nobody sees who is overloaded
New bids land on teams that are already stretched, and late submissions follow.
Team capacity builds automatically from task estimates, holidays and leave, so managers see the load before they assign the next bid.
Deadlines slip across borders
A single end date with no milestones behind it, and a "3pm" deadline that means different things in different time zones.
Deadlines and milestones from every module land on one calendar. Time zones, working weeks and regional holidays are built in.
Leaders lack a clear view
Reporting means chasing updates and stitching spreadsheets together.
Live dashboards show what is due, what is overdue and where every bid stands, from the boardroom to the bid desk.
Every part of the bid, in one platform.
Each module solves a specific problem in the bid process. They feed one another, so work done once powers every view.
Leaders and managers see every bid at a glance.
No consolidated view of bids, deadlines, workload and performance.
Ready-made and customisable dashboards show what is due, what is overdue and where every bid stands. Build the view your role needs from a library of 50+ widgets.
- Bid volumes, pipeline and workload in one place.
- On-time submission and turnaround performance.
- A live feed of activity across every bid.
One record for every bid.
Bid information is spread across inboxes, trackers and drives.
Every bid request becomes a single record holding its team, plan, deliverables, status and files. Bid owners see progress. Contributors see their responsibilities.
- Start from your CRM through our API, or directly in bidsforce.
- Plan the team, deliverables, meetings and schedule.
- Track progress through your own stages.
Your process, built in and enforced.
A defined bid process on paper, with nothing to stop a step being skipped.
Administrators create the workflow around your own stages, then add the conditions a bid must meet before it can move forward. Set up in self-service, with no custom development.
- Your stages, in your order.
- Conditions such as an approval, a recorded meeting, deliverables defined or completed, time logged, or an acknowledgement.
- Discipline that is built in, not policed by hand.
Sign-off with a clear chain of accountability.
Approvals happen in whichever tool is nearest, leaving no clean record.
Approvals run inside the bid through a defined sequence of approvers, each with a due date. Approval forms follow your own templates, such as a Bid / No-Bid questionnaire.
- Sequential, multi-approver chains.
- Comments, and recall of an approval still in process.
- Your own approval templates.
No question or answer left in an inbox.
Clarifications get lost between email and customer portals.
Log every clarification against the bid, categorise it, assign an owner and track it to closure, before and after submission. Supporting files attach to the record.
- Internal and customer clarifications, pre-bid and post-bid.
- Technical, commercial or general categories.
- An owner and a due date on every item.
Work assigned, tracked and time-aware.
Deliverables are agreed, but nobody can see who is doing what by when.
Deliverables become tasks with owners, dates and time estimates, on boards or lists. Estimated and actual time sit side by side, and estimates feed team capacity.
- Board and list views under every bid.
- Sub-tasks, comments and attachments on the task.
- Estimated against actual time.
Every bid document, filed for you.
Files scatter across laptops, OneDrive, SharePoint and inboxes.
Bid files organise themselves into a folder structure as the bid progresses, and can be uploaded manually when needed. Documents are prepared in the tools your team already uses.
- Automatic folders for every bid.
- Acknowledgement, clarification and task files in one place.
- Word, Excel, PowerPoint and PDF files.
Every bid deadline on one calendar.
Deadlines live as a single end date, in personal calendars.
A calendar dedicated to bid dates fills itself from every module: submissions, clarification cut-offs, approvals, tasks and milestones. Filter by person or by bid.
- Customer and internal due dates.
- Your own critical deadlines, at a glance.
- Nothing to maintain by hand.
Assign the next bid with confidence.
Nobody can see who is overloaded, so new bids go to stretched teams.
Committed and available hours are shown per person, team or bid, allowing for working weeks, regional holidays and approved leave. Over-commitment is flagged before it becomes a late submission.
- Utilisation by person, team or bid.
- Holidays and leave built in.
- Built from task estimates, so no separate spreadsheet.
Also in the platform
Accounts and Opportunities
Know the customer and the pursuit behind every bid, in a lightweight built-in CRM or alongside your own.
Knowledge Base
Bid policies, guidelines, approval matrices and training in one searchable place.
Users and access
Role-based permissions by module and action, applied through access groups.
Notifications
In-app, email and SMS alerts on the work that matters to each person.
Global search
Find any bid, task, clarification or approval in a single search.
Audit trail
A timestamped record of who did what, and when, across every module.
Every office. Every time zone. One bid team.
Bid teams rarely sit in one place. Sales in one region, solution architects in another, contracts and legal in a third. bidsforce is designed so that distance never becomes a barrier to collaboration or execution: everyone works from the same bid, on the same clock.
One shared bid record
Every office sees the same team, tasks, files and status, so no one has to ask where a bid stands.
Cross-country bid teams
Form a team from any region for a single pursuit, each person with a clear role and clear responsibilities.
Time zones that make sense
Every person has their own time zone and working week, so deadlines and availability are clear wherever people sit.
Regional holidays and leave
Capacity allows for local public holidays and approved leave, so work is assigned realistically.
Alerts that follow the work
In-app, email and SMS notifications reach the right person as soon as something changes or falls due.
Multi-currency pursuits
Value each opportunity in the currency of its market, and find anything in one global search.
From the boardroom to the bid desk.
Industry-agnostic, and sized for anything from a small firm to a global enterprise. bidsforce suits organisations with several business lines, high RFQ and RFI volume, and a defined process that current tools cannot enforce.
Senior leadership
High-level analytics: bid volumes, pipeline, workload, on-time submission and turnaround performance.
Sales and bid managers
Granular visibility of every bid, team loading, prioritisation and deadlines.
Bid leads and owners
Bid planning, team formation, deliverables, schedule, tasks and approvals.
Front-line sales
Raise bid requests, log clarifications and follow bid progress.
Contributors
Solution architects, SMEs, supply chain, contracts and legal, and approvers each see their responsibilities, assigned tasks, deadlines and notifications.
Administrators
Self-service configuration of workflows, dropdowns, templates, users and permissions.
Your process, your terms, your brand.
bidsforce adapts to how you bid rather than the other way round.
- Configure workflows, dropdown lists, templates and permissions yourselves, with no custom development.
- Role-based access by module and action, through access groups.
- A full audit trail of who did what, and when.
- A dedicated, isolated environment for every customer, cloud-hosted on AWS.
- Your own logo and tagline on your sign-in screen.
- Connect your CRM through our API, set up during onboarding.
A white-labelled sign-in screen. Demo tenant.
Built for managing bids, not for writing them.
Writing is getting easier. AI and proposal-writing platforms are changing how bid content gets drafted, and they will keep improving. The harder problem is operational: getting the right people, approvals, clarifications, files and deadlines aligned, across teams and time zones, on every bid. That is the problem bidsforce is built to solve.
Sits beside your writing tools
bidsforce does not generate proposal content. Your team drafts in Word, Excel and PowerPoint, and the work is filed into the bid, where the workflow, people, approvals and deadlines around it are governed.
On the roadmap Integration with content and proposal-writing platforms, so drafting and bid operations stay in step.
Works with your CRM, not against it
bidsforce is not a CRM replacement. Where you run Salesforce or Microsoft Dynamics, the opportunity can come across through the API, and the bid is managed here.
We're not stopping here.
bidsforce is built to grow with your bid team: more intelligence, more connection to the tools you use, and less manual effort for everyone involved in a bid. Here is some of what we're working on next. Everything below is on the roadmap and not yet released.
Choose the right suppliers, faster.
Evaluating supplier quotations is slow, detailed work, and it always lands when the clock is shortest. We are adding a Suppliers module to request and collect quotations inside the bid, with AI-assisted technical and commercial evaluation to help you choose the right suppliers and win the bid.
- Request supplier quotations from inside the bid, routed to supply chain.
- AI-assisted technical evaluation of every quotation.
- AI-assisted commercial comparison across quotations.
Smarter
- Bid PilotAsk for analytics in plain language instead of navigating dashboards, with smarter, context-aware notifications, and more help with bid work over time.
- Smarter estimatesTask time estimates that learn from your own past bids.
More connected
- Content and proposal-writing platformsConnect the tools your team writes in, so drafting and bid operations stay in step.
- SharePoint and OneDriveLink bid files to the storage you already use.
More complete
- Clarification authoringCreate and track individual clarification questions and answers inside bidsforce.
- Exports and scheduled reportsExcel and PDF export of dashboard data, and scheduled email reports.
Win on process. Deliver on time.
Tell us how your team bids today. We'll walk through the workflow, the approvals and the capacity view against your own process.
Request a demo